Meetings

- Finalized role of the asst. PYPC - Managebac training sessions for G1 and G3 - Meeting with G5 and administrators re. - Meeting with Math Coordinator re. EDM in KG2 - October workshops - Organization of OCC accounts: deleting old and requesting new
 * June 20, 2013**
 * Present:** Trish, Glenn
 * Discussion:**

- Meeting with Mary re. ManageBac organization (Glenn) - POI development sessions with grades 4 and 5 - Meeting with Sarah G re. organization of Reading St. (Trish)
 * June 19, 2013**
 * Present:** Trish, Glenn
 * Discussion:**

- Overview of ManageBac organization with Saher, Anju and Trish - POI development sessions with grades 4 and 5
 * June 18, 2013**
 * Present:** Trish, Glenn, Saher, Anju
 * Discussion:**


 * June 17, 2013 (7:30-9:00 am)**
 * Present:** Trish, Glenn, Nathan
 * Discussion:**
 * 1. Wikispaces:** Invitation to join ADC PYP and Leadership pages sent. General over view of how the platform works and how I mail out 'Follow up' emails (with hyperlinks).
 * 2. Role of the Asst. PYPC:** General outline of how we see the role developed, role to include:
 * 1) Serve to ensure that there is alignment with KG school
 * 2) Regularly meet with PYPC and pedagogical leadership team (Trish, John, Gustav, Saher)
 * 3) Plan for and conduct KG PYP assemblies
 * 4) Organize and lead PYP-related PD sessions for KG
 * 5) Oversee implementation of ManageBac within the KG school; ensure that planners are kept up to date. Assessment?
 * 6) Work together with Saher to ensure that teacher PGPs are developed and implemented properly, and plan for support outlined within (KG school PD sessions, one on one peer coaching).
 * 7) Develop teacher lists for KG PD/collaboratively work the PYPC to develop KG/PS in-school and cluster workshops.
 * 13. ICT:** Need to develop teacher's understanding that ICT is a tool that is used within the program, rather than a separate subject: essential agreement to be developed to achieve this? Nathan has identified 4 units that he will have a major focus on. He will meet with the relevant teams during Wednesday meetings during when these units are being implemented. Nathan and Trish to also look at moving the library forward as an IT/research center.

- Areas to cover (related to the handing over of PYPC position) during the final two weeks:
 * June 16, 2013**
 * Present:** Trish, Glenn
 * Discussion:**
 * 1) Wikispaces page: keeping track of planning meetings and keeping admin informed
 * 2) The role of the Asst. PYPC
 * 3) The organization of PYPC related data (local and shared)
 * 4) Essential agreements: which; when; how and who by
 * 5) ManageBac
 * 6) PYPC meeting room organization
 * 7) Communications with IB: OCC; IBAEM office (school services and visits)
 * 8) How to use survey Monkey
 * 9) PYPC blog?
 * 10) New staff induction sessions
 * 11) PT conference schedule/organization for next year
 * 12) Strategies to promote more parental involvement
 * 13) The role of ICT
 * 14) Library/media center organization

- Monday June 17 @ 12pm: Anju's role - Thursday June 20 @ 10am: Grade 5 scheduling, SSTs and management
 * Next Meetings:**

- Assessment policy development: to be led by Saher. A steering committee will be formed with members from each g rade level and they will meet bi-weekly (on a Tuesday aftenoon, after PD) to finalize the development of this policy, and to strategize how to push it out to teachers and parents. - Language policy development to be led by John, Glenn and Lindsay. Draft policy to be revised and then shared with teachers this week, and instruction-specific parts of policy to be explored by teachers during PD session on 19.3.13. Goals to: make teachers aware of expectations for teaching language; identify where instruction is aligned with policy and identify areas that are in need of growth in order to acheive full implementation - Outline of which sections will be shared with teachers during next tuesday's PD session
 * March 12, 2013**
 * Present:** John, Saher, Glenn
 * Discussion:**

- Revise Langauge policy and share with John, Saher and Lindsay (Glenn) - Get representatives from G 1-4 for assessment steering committee (John)
 * Action:**

- Review progress with regards to the above
 * Next Meeting:**

- Development of Language policy - Possibility of an extra consultation visit with Peggy Bumanis during the week of April 21-25 - Progress with regards to MTPYPH session for TAs - Development of essential agreements (for G1-5) for classroom environment/displays - Mapping out of to do list for verification visit
 * February 26, 2013**
 * Present:**
 * Discussion:**

- MTPYPH for TAs: Saher and John to ask Mr Ahmed to check and see which TAs will be returning. Which TAs will be in town in the second week of the spring break (April 7-13) and available to participate in the workshop - Process for ordering: instructional materials; consumables - Language policy revision and push out: Literacy committee to do final revision next week and start to push it out the week after. Great need for principals to play a big role in ensuring that this process is carried out properly - Science and Social Science outcomes for KG1:To be written using KG2s as a reference in this afternoon's work session - Redevelopment for teacher/class schedules: for consistency and accuracy - Parent education sessions: To be held by grade level on Wednesday mornings beginning next week - Wednesday February 27 (Glenn and John)
 * February 19, 2013**
 * Present:** Glenn, Saher, John, Gustav
 * Discussion:**

- Communicate progress with regards to Language policy development to teachers (Glenn and Lindsay) - Communicate progress with regards to Assessment policy development to teachers (Saher and Glenn/Lindsay) - Rework current teacher schedules so that they are consistant, informative, and an accurate representation of what's happening in the classroom (John, Saher and Glenn) - Send schedule template to Saher (Glenn) - Ask Mr Ahmed to check and see which TAs will be returning. Which TAs will be in town in the second week of the spring break (April 7-13) and available to participate in the workshop (Saher and John) - Write G1 parent info session, get it translated and have G1 team communicate it to parents (Glenn) - Request that G3 change their LP assembly to Sunday mornings (Glenn) - Review 'PYP Questions' document and think about most effective ways to share this with staff (All)
 * Action:**

- Review progress
 * Next Meeting:**

- Walkthroughs/observations: more unit-reated displays up in PS. Lots of walkthroughs/data collection happening in both KG and PS. KG walkthrough with Mr Mohamed happened this week: a translated breakdown of th e KG walkthrough document is being developed. PS: challenging to catch classes 'in class'. - KG reporting: only utilizing 3 areas of COR for S2. Loojking at using Powerschool to develop rubrics and eventually phase out the use of COR. - PD focus areas for Q3 and Q4: assessment and literacy policies, SEN/differentiation, refresher on constructivist (inquiry) based instructional strategies. List to be developed from visit and AR reports. - Differentiation session to go ahead (in two smaller sessions) regardless of whether SEN session will happen. - Instructional Materials ordering for 2013-2014: imperitive that we begin the process asap. Need to: work out section breakdown (allotment for each section); communicate process and timelines with coordinators; decide how we will store the files (if not on dropbox) and who will collate them; how we will use the newly revised (Science and Social Science) standards for ordering, in tandem with the current POI
 * February 12, 2013**
 * Present:** Glenn Saher, John
 * Discussion:**

- Glenn to walk through school with John to develop WTLFs (Glenn, JOhn) - Review (revised) Literacy policy and continue to develop ideas about how to push it out/develop action plan (Glenn, John, Saher) - Meet with Coordinators to share ordering process and develop plan for collecting orders and meeting deadlines (Glenn, Saher, John)
 * Action:**

- Ordering progress - PD schedule
 * Next Meeting:**

- KG teachers: Anju doing walkthroughs (with KG2) to check for teaching styles/classroom climate etc.. - Glenn started to do more class visits across grades. requested that he go into KG classes also. Feedback to be given during weekly Leadership meetings - PD session to be developed where all staff will look at recommendations and Application report practices. Action plan to be updated fromt here. - Question: What dopes A3c look like: values of the PYP have an explicit impact on the decision making and functioning within the school - Vertical KG2>G1 meetings: when can these take place? Can they happen end of March/April and May? - Reward system (recommendation): put into discussion item during upcoming staff meeting - goal being to review process and ensure that we meet rewuirements by time of verification visit - Coordinator's Meetings: to be now held bi-weekly from Feb 19th (3:45-4:30)
 * February 5, 2013**
 * Present:** John, Glenn, Saher
 * Discussion:**

- Schedule PD session that will review recommendations and AR report (Glenn G1-5) - Schedule PD session that will review recommendations and AR report (Saher KG1-2) - Contact Lorissa and Anju regarding vertical planning meetings (Glenn) - Schedule rewards system discussion (Glenn - PS)
 * Action:**

- Walkthrough observations - PD development and alignment
 * Next Meeting:**

- Authorization documents report review: Decisions being made bywho, the kinds of decisions that are being scrutinized, to what degree is the decision being made aligned/informed by philosophy - Assessment policy: needs to be pushed out and implemented to both teachers and parents - Language and SEN policies need to be finalized and then as above.. - Math in KG2: planning with EDM teachers book; 20 mins per day - connected with units where possible - Constructivist approach needs to be evident
 * January 15, 2013**
 * Present:** John, Saher, Glenn
 * Discussion:**

- More walkthroughs/visits (Glenn) - Revise PD schedule so as to ensure recommendations/goals are met (Glenn)
 * Action:**

- Review PD schedules - List major areas of focus for Q3 and Q4
 * Next Meeting:**

- Assessment policy requirements for PYP: Saher will be revising this today with KG and Glenn/John will prepare it for PS for next weeks meeting (Jan 15th) - Glenn will ask how AAC and MBZ are going with the piloting of unit-related comments (into homeroom box) for Q2 reports at the IB meeting next week. - Can the homeroom tab be changed to Unit of Inquiry? - If 'Homeroom' doesn't work out we may have to look at adding another (independently generated) page that covers unit progress and information - SIP (KG1-G5) session perhaps not the best way to describe it: it's more of a PYP Action plan revision where (vertical) teams will review IB S+P and come up with proposed actions that the school can take in order to meet requirements. Second session will involve Coordinators and Leadership team in reviewing the results and deciding which will be added to the current Action Plan.
 * January 8, 2013**
 * Present:** John, Saher, Glenn
 * Discussion:**


 * PLC schedule revised:**

PS Classroom and SSTs: Kidspiration (Nathan) KG Teachers: Assessment inclusions for Q2 reports (Saher) Arabic Teachers: Inquiry strategies and using the planner (Glenn)
 * Jan 8**

Classroom teachers: Literacy (Liz) KG1-G5 Arabic Teachers: Inquiry and using the planner (Glenn) SSTs:
 * J****an 15**

Integration Carousel
 * Jan 22**

All teachers: IB Action plan review
 * January 29**

All teachers: Parent Conference strategies
 * Feb 5**

PS Teachers: Special Education Needs (Christine)
 * Feb 12**

Classroom and SSTs: Differentiation - Learning styles and Multiple intelligences (Saher) Arabic Teachers: Inquiry-based teaching practices and using the planner (Glenn)
 * Feb 19**

PS: Literacy in Context: Perspectives and Strategies within a Middle Eastern context (Ed Dawson) KG: Special Education Needs (Christine)
 * Feb 26**

Tbd
 * March 5**

IB Workshop feedback KG: Collaborative planning (Sarah B and Martine) PS: Inquiry (Sarah G, Trish, Steven, Lindsay)
 * March 12**

Tbd
 * March 19 ~**

- Try to get microwave, fridge, kettele (coffee machine?), cups, basic cutlery up there by end of month - Look at possibility of having a 'Teacher's Lounge' launch party from 3:30-4:30 on Jan 29
 * Teacher's Lounge**

- Won't happen for Q2 due to the fact that these will effectively be the first parent conferences for the year - Need to prep teachers on 3 way conferences for Q3, including having students write goals - Need to start prepapring students for student-led portfolio sessions
 * 3 way conferences**

- Thursday Meeting: agenda - Grade/class webpages: how to develop, requirements - Focus for PD sessions: develop before or after SMART goals have been completed - Coordinating with KG (Saher): PD, whole PS group - Portfolios - Committees: meet with William to discuss ideas - How to develop Grade level webpages: build one with a teacher (G2) to use as a model - Developing requirements for grade level webpages - Phasing out newsletters - Pearson PD session reflection - Prioritizing: meet with Coordinators (tomorrow) to compile TDL and discuss order/ways to roll out - SCC and SMART goals - Meet with Coordinators to develop TDL and to discuss priorities/ways to roll out - First day back: Teachers assemble in the green playground, support staff direct arriving students to their teachers before heading to classrooms at 8 (?)
 * August 28, 2012**
 * Present:** John, Glenn
 * Discussion:**

- Write up meeting notes (Glenn) - Meet with Trish to discuss Inquiry Cycle PD (Glenn) - Schedule Coordinator's meeting (John) - Draft information re. no class changes for 3 weeks - English and Arabic (John and Anwan) - Meet with G2 teacher (Kate?) to develop model webpage (Glenn)
 * Action:**

- Thursday 30th (ADC exec)
 * Next Meeting:**

- Criteria/proceedures for splitting up classes: to be discussed with coordinators tomorrow - Role of non-returning teachers for final week of school (ie. when returning teachers are at workshops) - Meeting agenda for this week -
 * 2010-2011**
 * June 5**
 * Discussed:**

- SCC and LP/MI forms: - Development of PD focuses for next year - Committeees development - Student handbook: Bahavior policies document - PYP walkthrough Data collection tool - Emergency Drill - Summer professional reading group (on Moodle?)
 * May 24**
 * Discussed:**

- Make PYP walkthrough Data collection tool (Glenn) - Explore Moodle and/or PBWorks (Glenn) - Meet with Mr Gustav to confirm dates and documents needed for the end of the year (Glenn and John)
 * Action:**

- Review Action plan in relation to proposed PD for next school year
 * Next Meeting:**

- Expectations and reality of teacher attitudes/behavior on staff meetings/PD sessions: develop essential agreements - PD sessions for the end of this school year - Committees meeting feedback - Proposed PD for Q1 2011-2012 - Copy book ordering for next school year - PYP focussed walkthroughs for next school year - Decision making models (democratic model)
 * May 18**
 * Discussed:**

- Draft PYP walkthrough sheet (Glenn)
 * Action:**

- Return to Action Plan review
 * Next Meeting:**

- Cancelled
 * May 10**

- Today's agenda - okay - Weekly PD plan for Q4: focus areas discussed and scheduled - Term 2 PD plan (to be revised) - Committees initial meeting feedback
 * May 3**
 * Discussed:**

- Revise Term 2 PD plan outline (John and Glenn) - Develop 'Planning for subject integration document' (Glenn) - Confer with Mr Gustav about 'Student profile' sheet
 * Action:**

- Review progress - Finalize agenda for staff meeting
 * Next Meeting:**

- Consultation and authorization visit timeline - PYP Standards and practices and PYP Action plan: where it's at, plans for moving forward - Strategies to facilitate staff PD around the PYP AP through Tuesday meetings and weekly PYP grade meetings - Need for certain areas (eg. asssessment) to be visited and revisited throughout next school year - Absolute need for all staff to: understand the process, have opportunities to explore the documentation, ask questions, discuss, and be surveyed about where we are at. In short, to develop a common understanding amongst staff - Self-study process: how it could be done
 * April 26**
 * Discussed:**

- Make wiki (Glenn) - Send relevant docs to John for perusal (Glenn) - Develop plan for Tuesday Meetings for Q4 (Glenn and John) - Agenda for todays meeting
 * Action:**

- Continue to look at Action Plan - Complete and revise meeting schedule for Q4 2011 - Discuss ways to involve classes/grades in assemblies. Pilot for Q4? - Discuss ways to inform new staff - Organization of library - Finalize agenda for 5.3.11 - Student profile sheet (from prior years)
 * Next Meeting:****